Digital Seating Charts for Weddings, Venues and Events
Manage your guest seating online, display a QR code at the event, and let guests find their table instantly from their phone. Flexible, fast, and always up to date.
What Is a Digital Seating Chart?
A digital seating chart is an online seating plan that guests access through a QR code or direct link at the event. Instead of a printed board, you display a single QR code. Guests scan it with their phone, search their name, and instantly see which table they are at.
MyGuestWork is digital seating chart software that lets organisers manage the entire seating plan online — from uploading the guest list to customising the guest-facing event page.
Digital vs Printed Seating Charts
Digital seating chart
- Update guest assignments anytime
- No reprinting if the guest list changes
- Guests search their own name on their phone
- No entrance queues at the seating board
- Customisable to match your event
- Works for any event size
Printed seating chart
- Fixed once printed
- Reprinting is costly and stressful
- Guests crowd around the board together
- Bottlenecks at the event entrance
- Cannot be personalised after printing
- Large format printing can be expensive
Features of the MyGuestWork Digital Seating Chart
Live guest list management
Add, remove, and reassign guests at any time. Changes go live instantly for anyone who scans the QR code.
QR code guest lookup
Guests scan your event QR code and type their name to find their table in seconds. No app required.
Branded event page
Customise the guest-facing page with your event name, colours, and logo to match the look and feel of your event.
Menus and floor plans
Add menus and floor plans to the same page guests use to find their seat.
Who Uses Digital Seating Charts?
Weddings
Couples use digital seating charts to replace printed boards and simplify the guest arrival experience on the day.
Event venues
Venues use digital seating charts to manage assigned seating for every event they host throughout the year.
Corporate events
Conference organisers and corporate event teams manage large guest lists and assigned seating efficiently with a digital seating chart.
Galas and award nights
A digital seating chart reduces confusion at the entrance of large formal events.
Wedding planners
Professional planners use MyGuestWork to manage digital seating for multiple events and clients from one account.
Private events
Birthday dinners, anniversary parties, and school formals — any seated event benefits from a digital seating plan.
Frequently Asked Questions
A digital seating chart is an online alternative to a printed seating plan. Organisers create and manage the seating online, then display a QR code at the event. Guests scan the code, search their name, and instantly see their table or seat assignment on their phone.
A printed seating chart is a static physical display that cannot be updated once printed. A digital seating chart is hosted online and can be updated at any time before or during the event. Changes appear instantly for guests without reprinting anything.
Yes. MyGuestWork digital seating charts are live pages. You can update guest assignments at any time and guests will see the current version when they scan the QR code.
No. Guests only need a phone camera to scan the QR code. The digital seating page opens in any standard mobile browser.
More questions? Contact us
Create a Digital Seating Chart for Your Event
Upload your guest list, assign tables, customise your event page, and give guests a QR code to scan on the day.